Infractions Against Rules on Conflict of Interest
This section outlines policies on avoiding conflicts of interest, ensuring decisions and actions remain unbiased and in the company’s best interest.
5.01 – IMPOSING UNAUTHORIZED COLLECTIONS OR SOLICITATIONS
(Unauthorized solicitation during work hours and inside company premises without approval from authority. Unauthorized collection or any form of solicitations from co- workers or asking co-workers for money or borrowing money from co-workers.)
1st offense - 1-3 days suspension
2nd offense - Termination
5.02 – ENTERTAINING UNAUTHORIZED PERSONAL SOLICITATIONS OR VISITORS OR STAFF DURING WORK HOURS
Entertaining unauthorized personal solicitations during work hours and inside company premises. Allowing anyone whether personnel or office staff or co-workers to enter unauthorized areas such as IT and Server rooms and other areas that are tagged as " authorized personnel only. Allowing anyone staff or co personnel to enter your office or floor or place of work without any official business")
1st offense - 1-3 days suspension
2nd offense - Termination
5.03 – PARTICIPATION IN OTHER BUSINESS ENGAGEMENTS OR OUTSIDE EMPLOYMENTS WITHOUT PRIOR CONSENT OF THE COMPANY
1st offense - 3-5 days suspension
2nd offense - Termination
5.04 – PARTICIPATION IN SIMILAR TRADE OR BUSINESS WITHOUT PRIOR CONSENT
Participation in a similar trade, i.e., holding any position or employment, with or without compensation in any other business firm, which is engaged in a similar line of business or in competition with the Company
1st offense - Termination
5.05 – FAILURE OF SUPERVISOR TO REPORT INFRACTIONS
Failure of a supervisor or manager to act on an infraction against the Code of Conduct by an employee
1st offense - 1-3 days suspension
2nd offense - Termination
5.06 – BRIBING EMPLOYEES TO VIOLATE POLICIES
Inducing, bribing or coercing co- employee(s) to violate Company policies, rules and regulations
1st offense - 1-3 days suspension
2nd offense - Termination
5.07 – HOLDING UNAUTHORIZED MEETING OR ANY GATHERING WITHIN COMPANY PREMISES OR ANY PLACE WITHIN ITS JURISDICTION; OR UNAUTH OR UNOFFICIAL ACTIVITY/WORK WITHIN COMPANY PREMISES OR ITS PLACE OF JURISDICTION AND/OR DURING WORKING HOURS
1st offense - 1-3 days suspension
2nd offense - Termination
5.08 – ALLOWING OUTSIDERS/ UNAUTHORIZED PERSONS WITHIN COMPANY PREMISES
Allowing, inviting, encouraging, bringing in or giving tacit consent to or having knowledge of outsiders or persons not connected with the Company to cause trouble or damage to the Company's business
1st offense - Termination
5.09 – USE OF AUTHORITY TO COMPEL SUBORDINATES
Use of authority to compel subordinates to perform acts not
official in nature using Company time and/or Company authority
1st offense - Termination
5.10 – MALVERSATION OF FUNDS OR SUPPLIES/UNAUTHORIZED USE OF OFFICE SUPPLIES / STUDENTS SUPPLIES
Malversation or misappropriation or unauthorized disbursement of Company funds. Unauthorized use of Stocks on Hand or Inventory on Hand or any supplies /materials/office supplies / food and left overs that are company or school property. Bringing home of office supplies or equipment or office materials and products owned by the company
1st offense - Termination
5.11 – OBTAINING OFFICE/COMPANY SUPPLIES OR MATERIALS THROUGH FRAUDULENT ORDERS
orders Obtaining office/Company supplies or materials through fraudulent orders or connection and/or collusion with principals or suppliers
1st offense - Termination
5.12 – UNAUTHORIZED COMMISSION AND OVER PRICING OR RECEIVING GIFTS FROM SUPPLIERS AND PARTNERS OF THE COMPANY OR DEALING WITH UNAUTHORIZED SUPPLIERS
Unauthorized commission, i.e., Accepting directly or indirectly any sum of money, benefits in kind, unauthorized commission, offer or promise, in consideration of any act, contract, decision or service connected with the discharge of the employee's official duties; or offering to grant unauthorized commissions to a co-employee or any third party
1st offense - Termination
5.13 – ANY ACT OF DISHONESTY OR ATTEMPT TO COMMIT DISHONESTY
Any act of dishonesty or attempt to commit dishonesty, or falsify an expense and/or reimbursement report, receipt or any other financial documents
1st offense - Termination
5.14 – FRAUDULENT, DECEITFUL OR UNLAWFUL WITHDRAWAL OR ACQUISITION
Fraudulent, deceitful or unlawful withdrawal or acquisition or release to other persons the Company funds and/or property
1st offense - Termination
5.15 – INTENTIONALLY CAUSING LOSS AND/OR DAMAGE TO COMPANY PROPERTY
1st offense - Termination
5.16 – ABUSE OF POSITION IN THE COMPANY TO GAIN PROFIT OR ADVANTAGE FROM THE COMPANY OR FROM PERSONS WORKING UNDER THEM
1st offense - Termination
5.17 – THEFT AND ROBBERY
Any act constituting qualified theft or robbery or any attempt to commit qualified theft or robbery of any property within or outside Company premises
1st offense - Termination
5.18 – DISTRIBUTING DETRIMENTAL WRITTEN OR PRINTED MATTERS
Distributing written or printed
matters unfavorable or detrimental to the interest(s) of the Company
1st offense - Termination
5.19 – DIRECTLY OR INDIRECTLY ENGAGING IN AN ACTIVITY WHICH IS COMPETITIVE WITH THE COMPANY’S BUSINESS
Directly or indirectly engaging in an activity which is competitive with the Company's business, or entering into a contract to perform any act which will cause prejudice to or may in any way compete or be in conflict with the interest of the Company
1st offense - Termination
5.20 – ACCEPTING OR OFFERING ANYTHING OF VALUE FOR A JOB
Accepting or offering anything of value for a job and/or for a favorable condition of employment
1st offense - Termination
5.21-BREACH BY EMPLOYEE OF THE TRUST GIVEN IN HIM BY MANAGEMENT
Breach by employee of the trust given in him by Management, an officer, or any Company
representative
1st offense - Termination
5.22 – USING, GIVING AWAY, DISCLOSING OR USING RESTRICTED COMPANY
INFORMATION
Using, giving away, disclosing or using restricted Company information without proper authorization
1st offense - Termination
5.23 – INDIRECTLY ACCEPTING MONEY AND/OR ANYTHING OF VALUE FROM CLIENTS, SUPPLIERS, CONTRACTORS
or principal as consideration for an act, a decision or service which the employee is duty-
bound to do
1st offense - Termination
5.24 – DIRECTLY OBTAINING OR ACCEPTING MONEY AND/OR ANYTHING OF VALUE
Directly obtaining or accepting money and/or anything of value by entering into unauthorized arrangements with clients, suppliers, contractors or principal
1st offense - Termination
5.25 – ALTERING, FORGING, FALSIFYING OFFICIAL AND COMPANY DOCUMENTS
1st offense - Termination
5.26 – UNAUTHORIZED USE OF COMPANY PROPERTY AND VEHICLES AND EQUIPMENT’S
Operating, using, meddling with, and/or allowing unauthorized
persons to use Company materials, vehicles, tools, supplies, equipment, facilities or premises which results in loss and/or damage and/or which the employee had not been assigned or is allowed to use
1st offense - 1-3 days suspension
2nd offense - Termination
5.27 – OVER PAYMENT OF SALARIES AND COMMISSIONS; CASH ADVANCES; ALLOWANCES ETC
Failure to report within 48 hours after an employee has received an erroneous payment or overpayment of commission, allowance, salary, reimbursement or any other form of remuneration
1st offense - 1-3 days suspension
2nd offense - Termination
5.28 – UNAUTHORIZED SUBSTITUTION OF ANY COMPANY MATERIALS, TOOLS, EQUIPMENT OR FACILITIES
Unauthorized substitution of any Company materials, tools, equipment or facilities with another, or unauthorized use or possession of any such Company property, or removing, concealing or deliberately misplacing any such property
1st offense - 3-5 days suspension
2nd offense - Termination
5.29 – NEGLECT IN PROVIDING THE KNOWN AND NEEDED INFORMATION/DATA
or giving due notification to person(s) concerned resulting to loss or damage to Company property/ or company name and reputation
1st offense - 1-3 days suspension
2nd offense - Termination
5.30 – STEALING, EMBEZZLING, MISAPPROPRIATE, OR REIMBURSING COMPANY FUNDS AND PROPERTY
1st offense - Termination
5.31 – FRAUDULENT, DECEITFUL OR UNLAWFUL WITHDRAWAL OR ACQUISITION
or release to other persons Company funds and/or property
1st offense - Termination
5.32 – INTENTIONALLY CAUSING LOSS AND/OR DAMAGE TO COMPANY PROPERTY
Playing favorites with or showing excessive partiality to certain customers or suppliers, such as former fellow employees or personal friends at the expense of others. Giving uncalled for extra privileges to customers contrary to standard procedures
1st offense - Termination
5.33 – DISCLOSING, LEAKING OUT, OR REVEALING SALARIES OR SALARY MOVEMENT OR ANY CONFIDENTIAL MATTERS
Disclosing, leaking out, or revealing salaries or salary movement to fellow employees or unauthorized persons, except with appropriate members of the management and under authorized procedures
1st offense - 3-5 days suspension
2nd offense - Termination
5.34 – BORROWING MONEY OR ARTICLES OF VALUE FROM SUBORDINATES
Or asking subordinates to guarantee a personal loan
1st offense - 3-5 days suspension
2nd offense - Termination
5.35 – USING THE NAME OF THE COMPANY, COMPANY PARTNERS, LETTERHEADS/LOGOS/TRADEMARKS
Using the name of the company, company partners, letterheads/logos/trademarks or business forms for activities not connected with assigned duties or work not related to official business
1st offense - Termination
5.36 – ENGAGING DIRECTLY OR INDIRECTLY IN ANY OCCUPATION
Engaging directly or indirectly in any occupation, business or undertaking for personal profit or gain that is in any way in competition with the company or in the line of its business
1st offense - Termination
5.37-WORKING PART-TIME OF FULL-TIME FOR ANOTHER EMPLOYER OR BUSINESS ENTITY
whether for a compensation or not, without prior permission or authority
1st offense - Termination
5.38 – REMOVING MONEY FROM CASH REGISTER OR USE OF PCF WITHOUT PERMISSION
Removing money from cash register without permission or authority or falling to ring up or place the full amount or any sale or any money received from a customer immediately in to the cash register
1st offense - Termination
5.39 – FAILURE TO REPORT AND TO SURRENDER IMMEDIATELY TO THE MANAGEMENT
Failure to report and to surrender immediately to the management any article found inside company premises whether the article is of value or not
1st offense - Termination
5.40-KEEPING SALES DOCUMENTS, SUCH AS DUPLICATE COPY OF SALES INVOICES
order slips, etc without permission or authority
1st offense - Termination
5.41 – NON-USAGE OR FAILURE TO FURNISH PARTICIPANTS WITH AN OFFICIAL SIXELEVEN ACTIVITY WAIVER FOR AN OUTING, TEAM BUILDING, FIELD TRIP OR ANY OUTSIDE THE OFFICE ACTIVITY
1st offense - 1-3 days suspension
2nd offense - 3-5 days suspension
3rd offense - Termination